Fire Drill Documentation Form

Interactive checklist for planning, executing, and documenting fire drills. Ensures compliance with NFPA 101 and Joint Commission requirements.

NFPA 101 §4.7

INSPECTOR

LOCATION / FACILITY

DATE

Progress: 0 / 10 items0%

Pre-Drill Planning

Drill scenario selected and documented (fire location, time, shift, type of drill)§4.7.1

Vary scenarios quarterly — different times, locations, and conditions (e.g., blocked exit)

Staff notification status determined: announced or unannounced drill

Healthcare occupancies should conduct at least 50% of drills unannounced per TJC guidance

Primary and alternate evacuation routes verified and unobstructed

Walk the routes before the drill to confirm no construction or blockages

Assembly point(s) designated and communicated to drill monitors

Ensure assembly points are a safe distance from the building and away from fire department access

Drill Execution

Timer started at drill initiation — record exact start time

Document total evacuation time from alarm to "all clear"

All areas and rooms checked for complete evacuation (or defend-in-place in healthcare)§4.7.2

Assign sweep teams to confirm every room is cleared; use RACE protocol in healthcare

Headcount / accountability performed at assembly point

Compare headcount to known occupant count — account for all persons

Post-Drill Documentation

RACE protocol executed correctly by all staff (Rescue, Alarm, Contain, Extinguish/Evacuate)

Evaluate: Did staff close doors? Pull alarm? Attempt rescue of immediate-danger occupants?

All deficiencies and observations noted in writing§4.7.5

Examples: slow response, unfamiliarity with exits, missing extinguishers, alarm not heard in certain areas

After-action review completed with staff — corrective actions assigned with deadlines

Document who is responsible for each corrective action and the target completion date

Notes & Deficiencies

IMPORTANT

NFPA 101 requires fire drills at frequencies based on occupancy type: quarterly for business and healthcare, monthly for educational. Healthcare facilities must conduct drills on each shift each quarter. Document drill date, time, participants, evacuation time, and deficiencies. Retain records for AHJ and accreditation surveys.